AI per Aziendefor real estate agencies

AI for real estate agents: every enquiry answered, even mid-viewing

AI per Aziende is an Italian studio that builds custom AI tools for real estate agencies and independent agents. An assistant replies to buyers who message you on your website or WhatsApp, asks about area, budget and timing, and hands you only the leads ready to view; the AI drafts listings, viewing notes and seller reports, and you approve them. It all starts with a free 30-minute intro call.

Book your free call
  • Free discovery call
  • A working demo before you sign
  • You approve every step

Where the day goes

  • Enquiries land while you're showing a flat

    You're walking a couple through a two-bedroom while three portal leads and two WhatsApp messages from the for-sale board stack up. You reply that evening, and the buyer has already booked a viewing with another agency. The lead was there; nobody got back to it fast enough.

  • Plenty of browsers, few viewings that turn into offers

    Many of the people who get in touch haven't spoken to a lender, want a different neighbourhood or only want the price. You find out twenty minutes into a call, or worse, after a wasted viewing with the owner waiting at the door.

  • New listings sit in draft for days

    You've signed the instruction and taken the photos, but the description still needs writing and checking. Between viewings and completions, the property goes live days later than it should.

  • Sellers chase you for updates

    The owner wants to know how many viewings there were and what people said. Piecing that together from scattered notes eats your evening, and if the update doesn't arrive, the seller assumes nothing is happening.

What the AI actually does

An assistant that replies and qualifies buyers

On your website and WhatsApp it answers straight away with the property's real details, asks about area, budget, timing and mortgage status, and sends you a summary once the buyer is ready to view.

Example
Saturday, 9 pm: a couple messages about the house on Elm Road. The assistant sends the floor plan and running costs, asks whether they have a mortgage in principle and offers two viewing slots. On Monday you find a summary with names, budget and preferred time.

Portal leads in one sorted list

We build a tool that reads the email alerts portals send for each enquiry, groups them by property, ranks them by urgency and drafts a reply. You check and send: nothing goes back to a portal on its own.

Example
At 8 am, instead of fourteen scattered emails, you see one list: six enquiries on the city-centre flat, two with budgets below the asking price, and one to call first because they want to view today.

Listing copy from your own notes

Speak or type what you saw at the valuation and the AI drafts the description in your house style, plus a checklist of details still missing. You decide the final wording.

Example
Leaving a valuation, you dictate in the car: 'top floor, lift, two bathrooms, garage, windows need replacing'. Back at the office the draft is waiting, flagged with the one detail you still need from the owner.

Viewing notes and weekly seller reports

After each viewing you send a quick voice note with the buyer's reaction. At the end of the week the AI drafts the seller report: viewings, what people liked, pushback on price. You read it and send it.

Example
Friday afternoon the owner of the semi-detached gets a PDF covering five viewings, two comments on the garden and three on the price. You only checked it and pressed send.

Viewings booked with automatic reminders

Interested buyers pick a free slot from a booking page and get reminders before the appointment. Fewer no-shows, fewer owners left waiting.

Example
The buyer booked for 6 pm gets a reminder at lunchtime and moves the viewing to Thursday himself, instead of not turning up after the owner left work early.

Custom software for the gap your CRM leaves

If part of how your agency works isn't covered by any off-the-shelf tool, we build it: custom software is our trade. We start from your real workflow, not a one-size-fits-all package.

Example
An agency with three negotiators wants a Monday summary of instructions expiring this month and properties with no viewings: we build the report that lands in the owner's inbox by itself.

How we get started

Three steps, and the first one is a no-strings conversation.

  1. 1

    Free intro call

    Thirty minutes online. Tell us where your leads come from, how many go unanswered and what eats your evenings. Together we work out where AI helps your agency, and if it doesn't, we say so.

  2. 2

    A prototype built on your listings

    We build a first version with your properties, your common buyer questions and the way you talk to clients. You test it on real enquiries before committing to anything.

  3. 3

    Into daily use at the agency

    Your team uses it every day, we fine-tune it with your negotiators and keep it up to date. The AI drafts replies, listings and reports: none of them reaches a client without your go-ahead.

Why AI per Aziende

The assistant informs, the agent negotiates

On your website and WhatsApp the assistant answers property questions by itself and hands price, negotiation and any commitment to you. Listings, seller reports and portal replies go out only once you've approved them.

We build custom software

Assistants on WhatsApp, Telegram and the web, programs that work on your data, internal tools: it's what companies hire us to build, starting from their actual problem.

Listings and contacts stay with your agency

Property records, buyer contacts and seller details are used only by your tool, never to train other models. The code we build for you stays yours.

Frequently asked questions

How are real estate agents using AI?

Mostly for four everyday jobs: replying fast to people asking about a property, working out who is ready to view, drafting listing descriptions from valuation notes, and preparing progress reports for sellers. AI per Aziende builds these tools around your agency's workflow. The assistant answers property questions itself and leaves price and negotiation to you, while listings and seller reports wait for your approval before they go out.

Can the AI reply to leads inside property portals?

No, we don't connect directly to property portals today. We work with the email alerts portals send for each enquiry: the tool we build for you reads them, groups them by property and drafts a reply that you send. On your own website and on WhatsApp, the assistant answers property questions itself and hands the conversation to a negotiator whenever price, terms or a person are needed.

Can AI write my property listing descriptions?

Yes, it's a job where AI helps a lot. Give it your valuation notes and it drafts a description in your style, without inflated adjectives. Two checks stay with you: that everything written is accurate, and that any details your market requires by law are included. In Italy, for example, sale listings must state the property's energy performance indices and energy class.

How do I qualify buyer leads before a viewing?

Ask the same few questions every time: preferred area, budget, timing, whether they need to sell first and whether a lender has already looked at their finances. The assistant asks them politely to everyone who writes on your site or WhatsApp and sends you a summary. You decide who gets a viewing this week and who needs a call back later.

What's the best CRM for a real estate agency?

It depends on your team size and what slows you down. Off-the-shelf real estate CRMs cover contacts, properties and portal feeds, and for many agencies that's enough. If your real problem is unanswered enquiries, too many unqualified browsers or a step your CRM doesn't handle, custom tools make more sense. On the free intro call we tell you honestly which route fits.

How much does AI cost for a real estate agency?

There's no fixed price list, because agencies need very different things. A WhatsApp assistant that answers questions on your listings is a small project; a tool that tracks instructions, viewings and weekly seller reports across several negotiators is a bigger one. In a free 30-minute intro call we see how your agency handles enquiries today and give you a clear quote before work starts. If AI won't help, we'll tell you.

Is my clients' and sellers' data safe?

Buyer and seller data belongs to your agency and is used only to run your tool: we don't hand it over to train other models. The assistant only shares the property details you've loaded into it, and passes price and terms to a negotiator. Listings, seller reports and portal replies go out only with your approval. If you stop working with us, the code stays yours.

Sources
  1. In Italy, property sale listings must state the energy performance indices and the energy class (art. 6, para. 8, Legislative Decree 192/2005). — www.diritto.it/attestato-prestazione-energetica-gli-adempimenti-delle-parti-contrattuali
  2. Art. 6, para. 8, Legislative Decree 192/2005 (official text): sale or rental advertisements must state the building's envelope and overall energy performance indices and the corresponding energy class. — www.normattiva.it/uri-res/N2Ls?urn:nir:stato:decreto.legislativo:2005-08-19;192~art6

Find out how many enquiries you can stop losing

A free 30-minute intro call: tell us how leads reach your agency, and we'll tell you what AI can take on and what stays with your agents. No obligation.

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